Custom fields allow you to tailor employee profiles to your organisation’s unique needs, storing additional information — from personal preferences to professional details — in one central place. You can add new fields in various formats, such as date, number, or text, to create a complete and organised employee database.
Best practice
Use clear, descriptive labels and only include information that adds value to your employee records. Below are some examples:
Allergies
Dietary needs
DISC personality type
MBTI personality type
Religion
Display name
Primary work language
Work model
💡 Tip: Keep personal data limited to information that supports workplace well-being or operational needs. Always respect employee privacy and data protection standards.
How to create a custom field
Click + Add first custom field / + Add custom field.
A panel will appear on the right side of your screen. Fill in the required details:
Field name – the label that will appear in employee profiles.
Section – where the field will be grouped (e.g., Personal, Professional).
Type – choose the format that best fits your data (Date, Number, Single-line text).
Once ready, click Add field to save.
Types of sections
Types of sections
You can organize your custom fields under the following predefined sections:
Address
Emergency contact
Employment details
Payroll information
Personal
Professional
💡 Tip: Organise custom fields by relevant sections to keep employee profiles clear and easy to navigate. For example, store dietary preferences under Personal and work-related skills under Professional. This helps HR and managers quickly find the information they need.
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Types of field formats
Types of field formats
When creating a custom field, choose the format that best fits your data. Choose from:
Date – for birth dates, anniversaries, etc.
Number – for numeric data like years of experience or employee ID.
Single-line text – for short text entries such as names, notes, or keywords.
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Where custom fields are visible
After creating a custom field, it will appear in the employee’s profile under the section you chose when setting up the field.
📌 Note: You can’t create custom fields for the Company structure or Social media sections.
Access levels
Configure access for each employee profile data section by specifying which employees or teams can view and/or edit its items.
Click on Employee profile data and select the section you wish to update the access level for.
Click Edit access levels to modify its fields.
To save click Save changes.
📌 Note: Learn more about access levels in User roles and access levels.