Organize employee data your way. Add custom profile fields, group them into sections, and control visibility with custom access levels.
📌 Note: Only Administrators can manage profile fields. Your organization’s Access levels define who can see and edit individual fields.
Access profile fields settings
To view your current setup, go to Settings > Employee data > Profile fields. The left panel shows the sections currently visible on employee profiles.
Select any section to view and manage the fields inside it. By default, the following sections are available:
General information: This section contains important user information such as name and email address. Since this information is used throughout the platform, you cannot change or remove these fields here.
System sections:
Professional
Employment details
Company structure
Personal
Address
Payroll information
Emergency contact
Social networks
Add custom fields
Capture additional data by adding custom fields to any section. After you create these fields, they will show up in the employee’s profile under the section you chose.
1. Open the section where you want to add a field.
2. Click Add new field.
3. In the side panel, enter the Field name and select a Type (e.g., Single select).
4. Add options if you are using a select-type field.
5. Click Add field.
Available field types
There are 10 custom field types available:
Single line text
Multi-line text
Single select
Multi-select
Date
Date range
Number
Employee (to link to another user in the system)
Checkbox
URL
📌 Note: New custom fields appear at the bottom of their section by default.
Add custom sections
Use custom sections to organize employee profiles beyond the default system sections.
Create a custom section
1. Click Add new section above the section list.
2. Give the section a name.
3. Define the Access levels to control who can view or edit this data.
4. Click Add section.
Duplicate a custom section
To create a copy of an existing section and all its fields:
1. Open the section you want to duplicate.
2. Click the cog icon and select Duplicate section.
Reorder fields and sections
Adjust the profile layout to match your preferred structure.
1. Click Change order in the top right.
2. Drag and drop:
Fields to reorder them within a section.
Sections to change their position on the employee profile.
3. Click Save order.
Archive custom fields and sections
Archive fields or sections you no longer use to hide them from view while preserving historical data.
Archive
To archive a field:
1. Click the three dots icon next to the field.
2. Select Archive.
To archive a custom section:
1. Open the section.
2. Click the cog icon.
3. Select Archive section.
Unarchive
To restore a field:
1. Click Show archived at the bottom of the field list.
2. Click the three dots icon next to the archived field.
3. Select Unarchive.
To restore a custom section:
1. Locate it under Archived sections.
2. Click the cog icon.
3. Select Unarchive.
⚠️ Important: Archived custom fields and sections can be permanently deleted. This action is irreversible and removes all related data.
Current limitations
We’re continuously improving profile fields. Please note:
Moving fields: Fields are currently fixed to the section where they were created. Moving fields between sections will be supported in a future update.
Deleting system fields: Custom fields can be permanently deleted (after archiving). System fields cannot be deleted.
System sections: Default system sections cannot be archived or deleted.