If your skills and positions already live in a spreadsheet, skills matrix, or job description, you don’t have to recreate them one by one. Upload the file and let AI suggest positions, skills, and proficiency levels — or, if you don’t have a file yet, generate a starting skills sheet based on your positions. You review every suggestion before anything is added to Tellent HR.

Choose how to start based on what you have:

You can start the file import from two places, and both open the same Import skills from a file dialog:

Make sure your skills file includes proficiency levels and positions. Our AI works best when your document clearly lists:

You don’t need to fill out a template — AI reads any supported file that lists your company’s skills and positions.

If you have an existing skills matrix, such as a Word file, PDF, or spreadsheet, you can upload it directly.

To add skills to your whole library:

Go to Tellent HR Grow > Skills library.

Click + New skill and select Import skills from a file. If your library is empty, click Import at the top of the page instead.

To add skills to one position:

Go to Settings > Positions in Tellent HR Manage.

Click the position you want to add skills to, or click New position to create a new one. Then open the Skills tab.

Click + Add skill and select Import skills from a file.

Upload your file and tell AI how it’s structured

Drag and drop your file, or click Upload file. We support PDF, DOCX, CSV, and XLSX files up to 5 MB.

Under How’s your file structured?, check the boxes that match your document. This helps AI map and organize the skills from your file.

If your file needs additional context, add it under Any other instructions for the AI? (up to 1,000 characters). For example, if your spreadsheet rates skills from 1 to 3 in a column, you can write “Levels 1-3 in column C mean Beginner, Intermediate, and Expert.”

Click Continue. AI analyzes your file — this can take a few minutes.

The dialog moves to the Review analysis step. Before anything is added to Tellent HR, you can edit or reject every AI suggestion. To change your file or instructions, click Back.

The AI Summary shows how many skills will be created or updated, how many new positions will be added, and how many existing positions will be assigned. Below it, Skills analysis explains how AI mapped the information from your file — for example, keeping a position separate from a similar existing one, or skipping broad titles like “Team Lead” because they aren’t concrete positions.

Choose whether to add new positions. If your file includes positions that don’t exist in Tellent HR yet, they appear under New positions from your file. Select Add these positions to create them, or Don’t add new positions to import skills for existing positions only.

Scroll through Review skills and check each skill. AI can make mistakes, so review every suggestion before importing.

Click Import and apply changes.

On the Skills imported! screen, click Finish and close. You can also click Give feedback to tell us how the import went.

If your positions are already in Tellent HR but you don’t have a skills framework yet, let AI generate a starting spreadsheet with suggested skills for those positions. You review and refine it with your team, then import it with the steps above.

Go to Tellent HR Grow > Development > Skills library.

Click + New skill and select Generate suggested skills in a sheet. If your library is empty, click Generate at the top of the page instead.

An introduction screen explains the three steps: select positions, generate a spreadsheet, and review it with your team. Click Continue. If you don’t want to see this screen next time, select Don’t show this again first.

Under What positions should AI generate skills for?, keep All positions or select specific positions.

Under How many proficiency levels should each skill have?, choose the number of levels per skill — for example, 4 proficiency levels.

Optionally, under Any other instructions for the AI?, add details such as your industry to give AI more context (up to 1,000 characters).

Click Generate file.

AI generates a spreadsheet with skills, proficiency levels, and the positions assigned to each level. Review it with your team and adjust anything that doesn’t fit. Once the sheet is ready, import it with Import skills from a file.

Here are two common ways teams use these features.

Your HR team keeps a spreadsheet with positions in rows, skills in columns, and a level from 1 to 4 in each cell. Instead of creating each skill by hand, go to Tellent HR Grow > Skills library and import the file. Select Skills have proficiency levels and Positions are assigned to matching skills, and explain the numbers under Any other instructions for the AI? — for example, "1 means Beginner and 4 means Expert." In the review step, check that AI mapped the levels the way you expect, then import everything at once.

You’ve just created the position Solutions Engineer and have its job description as a PDF. Open the position in Settings > Positions, go to the Skills tab, and import the PDF. AI suggests the skills and proficiency levels it finds in the description and highlights any skill that already exists in your library, so you can reuse it instead of creating a duplicate.