Groups and Departments help you organize employees in Tellent for smoother collaboration and reporting. While they may seem similar at first, each serves a distinct purpose within your company’s setup.
Difference between groups and departments
Departments
Departments reflect your company’s official structure and are used consistently across all Tellent apps. They help you organize employees based on business functions such as R&D, Product, Sales or Marketing. Departments also play a key role in generating accurate reports and aligning with your organizational hierarchy.
Groups
Groups are more flexible collections of team members. They are designed to save time when assigning tasks, workflows, or permissions to multiple employees at once. Unlike departments, groups don’t follow company structure. Instead, they support specific purposes such as:
A cross-functional project team (e.g., Project One Domain)
A physical office or location (e.g., Poznań Office Residents)
A functional responsibility (e.g., Payroll approvers)
Best practice
Use departments when:
You need consistent structure across all Tellent apps.
Reporting or analytics requires alignment with your organizational chart.
Employees must be grouped according to their long-term business function.
Use groups when:
You want to quickly assign tasks, workflows, or permissions to multiple people.
You need flexibility for project teams, committees, or location-based collections.
You’re managing short-term or role-based responsibilities that don’t match the formal hierarchy.
How to create a department
Go to Settings > Organization > Departments.
Click + New department.
Enter a name for the department.
If your job offers use multiple languages in Recruitee, add translations for the department name.
Click Create department.
To assign employees, click + Add members to department.
How to create a group
Go to Settings > Organization > Groups.
Click + New group.
Enter a name for the group and click Create group.
To assign employees, click + Add members to group.
Using Groups and Departments across the platform
Custom access levels
For certain features, you can assign custom access levels to entire groups or departments. This makes it easy to bulk-assign permissions to the right people.
Employees: list and organisation chart
Groups and departments are shown in the Employees section (left side menu), both in the employee list and the organization chart.
Reports
Reports made from scratch or from the library can be filtered by selecting Group by: department or group.
Filters
Throughout the Manage module, filters are available. The Department or Group filter can be used across all views to narrow results.
